FOR CLINICIANS · WINDOWS AND MAC

Dictation that stays on your computer, and what it isn’t.

Clinicians write constantly, and most of it isn’t the chart: referral letters, emails, rotas, teaching notes, papers. Vokalu’s Private mode recognizes speech on your own computer, so you can dictate without sending audio anywhere. One thing first: Vokalu isn’t HIPAA compliant and doesn’t sign BAAs, so patient information belongs only in Private mode with formatting off, and only where your organization allows it.

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WHAT YOU SAY

Dear Dr Okafor, thank you for seeing Mr Hale. He has had two weeks of intermittent headaches, worse in the mornings, with no new medications.

PRIVATE MODE, FORMATTING OFF, TYPED INTO WORD

Dear Dr Okafor, thank you for seeing Mr Hale. He has had two weeks of intermittent headaches, worse in the mornings, with no new medications.

Illustrative example, not a recorded customer result.

A note template for this work

Pick a template when you start Notes, for a live meeting or an uploaded recording. Notes, including Think out loud, use online transcription. Keep patient details out of them.

THINK OUT LOUD

The main idea
Key points, grouped by theme
Questions to explore
Next steps

Dictation for the rest of the day

Letters, emails and admin

Dictate into Outlook, Word or your hospital’s web apps. Add drug names and colleagues’ names to Vocabulary so they’re spelled right.

Private mode for anything sensitive

With Private mode on and AI formatting off, speech is recognized on your computer and nothing is sent. Turn off dictation history in Settings and nothing is kept on disk either.

Teaching, research and writing

Talk through a lecture, a paper or a grant section and edit it afterwards.

Questions worth asking

Is Vokalu HIPAA compliant?

No. Vokalu doesn’t sign BAAs and isn’t HIPAA compliant. Use only Private mode with AI formatting off for anything involving patients, and only if your organization allows it.

Does Vokalu integrate with my EHR?

No. It types into whatever text field you’re in, like a keyboard, and has no connection to clinical systems. Check what it typed before saving.